Skip to content

Correct Name, Date of Birth or Gender in Your EPF Record

By Kusum · Reviewed by Harish, Labour Consultant, Delhi on · Updated

Share:WhatsAppFacebookXTelegramLinkedIn
All guides ↓

Independent guide by India Customer Care. We are not EPFO. Use only the official EPFO portals and the UMANG app for your account, and never share your password or OTP with anyone.

On this page
  1. Which route applies to you
  2. Steps
  3. Frequently asked questions
  4. Related guides on our other websites
  5. Sources

Your name, date of birth and gender in EPFO must match Aadhaar exactly, or claims and transfers fail. On the member portal, use Manage > Modify Basic Details. Since 2025, members whose UAN was issued after 1 October 2017 and is verified with Aadhaar can correct most details themselves; others need the employer's approval (a joint declaration), and some changes also go to EPFO.

Which route applies to you

UAN issued after 1 October 2017 and verified with Aadhaar

You can usually correct your name, date of birth, gender, nationality, parent's name, marital status, spouse's name and dates of joining and leaving yourself, without employer or EPFO approval.

Older UAN, or not Aadhaar-verified

Submit the change on the member portal; your employer verifies it (this is the joint declaration). Some cases also need approval from the EPFO office. Keep supporting documents ready (Aadhaar, birth certificate, school certificate, passport).

Employer closed or not responding

Raise a grievance on EPFiGMS or apply to the regional office with ID and proof of employment. The office can approve without the employer.

Steps

  1. Check Aadhaar is correct
  2. Member portal: Manage, Modify Basic Details
  3. Enter the correct details exactly as in Aadhaar
  4. Employer and EPFO approval, if your case needs it
  5. Record updated
YouApprovalsEPFO
  1. Check your Aadhaar. If Aadhaar itself is wrong, fix it first: name or date of birth mismatch in Aadhaar.
  2. Log in to the member portal and open Manage > Modify Basic Details.
  3. Enter the details exactly as in Aadhaar, upload documents if asked, and submit.
  4. Track the request on the same page. Remind HR if it is waiting for the employer.

You'll know it worked when View > Profile shows the corrected details.

Frequently asked questions

Should I change EPFO or Aadhaar?

Change whichever is wrong. EPFO matches your record against Aadhaar, so if Aadhaar is wrong, correct Aadhaar first, then EPFO.

How long does a correction take?

Self-corrections are immediate once submitted. Requests needing employer approval depend on your employer, and those needing EPFO approval usually take some days to a few weeks.

My employer has closed. Who approves the correction?

Raise a grievance on EPFiGMS or apply to the regional office with proof of identity and employment.

Sources