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Documents Required for Passport: Address, DOB and Non-ECR Proof

By Kusum, Passport help desk, Dehradun (since 2019) · Updated

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Independent guide by India Customer Care. Not the Ministry of External Affairs or Passport Seva. Apply only at passportindia.gov.in.

On this page
  1. Proof of date of birth
  2. Proof of present address
  3. Non-ECR proof (to avoid "Emigration Check Required")
  4. Extra documents by applicant
  5. Not accepted, or accepted only in some roles
  6. e-PAN and DigiLocker
  7. Photo
  8. Originals and copies
  9. Frequently asked questions
  10. Related guides on our other websites
  11. Sources

Every applicant needs one proof of present address and one proof of date of birth. Add Non-ECR proof (10th certificate or income-tax returns) if you qualify. Aadhaar is not date-of-birth proof. For a child born on or after 1 October 2023, only the birth certificate is accepted. Carry originals and copies of each to the PSK.

Proof of date of birth

Born before 1 October 2023

Any one of these:

  • Birth certificate issued by the Registrar of Births and Deaths, the municipal corporation or another authority under the Registration of Births and Deaths Act, 1969
  • Transfer, school-leaving or matriculation certificate from the last school attended or a recognised education board
  • PAN card
  • Copy of the service record (government employees only) or pension payment order (retired government employees)
  • Driving licence
  • Voter ID (Election Photo Identity Card)
  • Policy bond from LIC or a public-sector insurance company showing the date of birth

Born on or after 1 October 2023

Only the birth certificate issued by the Registrar of Births and Deaths, the municipal corporation or another authority under the Registration of Births and Deaths Act, 1969. No other document is accepted.

Check the child's name and both parents' names on the certificate before applying. A spelling difference holds the file until the certificate is corrected.

From our passport deskUse the same date-of-birth document you will rely on for life. We have seen a request to switch a passport's date of birth to the one in the 10th certificate rejected as not genuine. If your documents show different dates, sort that out before you apply.

Proof of present address

Any one of these, in your own name (for children, a parent's):

Tip: during police verification electricity and water bills are asked for almost every time, so keep them ready even if you used Aadhaar.

Rent agreement and bank passbook

The official list names a registered rent agreement. In our experience at RPO Dehradun a notarised agreement is also accepted when it:

In Dehradun, ₹10 stamp paper plus notary costs about ₹120 in total. A bank passbook works only for an active account with recent entries and your photo, with the bank's seal over the photo.

Aadhaar shows an old address

You don't have to update Aadhaar first. Give a rent agreement or passbook for the present address and Aadhaar for the permanent address, and fill both in the form. Police verification is done at both addresses.

Non-ECR proof (to avoid "Emigration Check Required")

Without it the passport is marked ECR, and you need emigration clearance to work in some countries. You can get Non-ECR if, among others:

Extra documents by applicant

ApplicantAlso carry
Child (under 18)Parents' passports or address proof; Annexure D (both parents) or Annexure C (one parent)
Renewal or re-issueOld passport with copies of its first two and last two pages
Married, adding spouseMarriage certificate, or Annexure J
Government or PSU employeeAnnexure A, G (NOC) or H (prior intimation)
Senior citizenPAN for date of birth, Aadhaar for address; retired government employees can use the pension payment order
TatkaalAny 3 documents from the Tatkaal list (adults) or 2 (minors), plus the Tatkaal undertaking

Download the forms: passport annexure forms.

Not accepted, or accepted only in some roles

e-PAN and DigiLocker

On Passport Seva 2.0 you can share documents such as your 10th certificate, PAN or driving licence from DigiLocker while filling the form. In our experience these are accepted at the PSK when you gave DigiLocker access in the form. If you didn't, or the portal didn't fetch them, carry the original or a printout of the e-PAN.

Photo

Adults don't bring a photo; it is taken at the PSK. Officially, children under 4 should carry one 4.5 × 3.5 cm photo with a white background. We advise carrying one for children under 5 to be safe. At the counter: no spectacles, no mask or face covering, and both ears visible.

Originals and copies

Officially, carry the originals with self-attested photocopies. At the Dehradun PSK, staff often have you sign the copies at the counter, so plain copies are usually fine. Don't carry documents you didn't mention in the form unless asked.

Frequently asked questions

Is Aadhaar accepted as date-of-birth proof for a passport?

No. Aadhaar is accepted as proof of address and identity, not as proof of date of birth.

What is the date-of-birth proof for a child born after 1 October 2023?

Only a birth certificate issued by the Registrar of Births and Deaths, the municipal corporation or another authority under the Registration of Births and Deaths Act, 1969.

Are DigiLocker documents accepted?

In our experience they are accepted at the PSK when you gave DigiLocker access while filling the form. Otherwise carry the originals.

Sources