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Onboard a New Employee in EPF: UAN, Declaration and Linking

By Kusum · Reviewed by Harish, Labour Consultant, Delhi on · Updated

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Independent guide by India Customer Care. We are not EPFO. Use only the official EPFO portals and the UMANG app for your account, and never share your password or OTP with anyone.

On this page
  1. Two kinds of joiner
  2. Onboarding at a glance
  3. Avoid common mistakes
  4. Sources

When someone joins, ask for their UAN. If they already have one, link it to your establishment. If they don't, they generate it themselves on the UMANG app with Aadhaar face authentication, then give it to you. Take their declaration of earlier PF membership, record the joining date, and include them in the next ECR.

Two kinds of joiner

Joiner already has a UAN

  1. Take the UAN and the declaration of previous membership.
  2. On the employer portal, register the member with the UAN; check that name, date of birth and gender match Aadhaar.
  3. Ask the employee to transfer the old balance to your member ID.

First job, no UAN

  1. Ask the employee to generate a UAN on UMANG (Aadhaar, Aadhaar-linked mobile, face scan). Our guide for them: generate a UAN.
  2. Register the member under your establishment with that UAN.
  3. Start contributions from the date of joining.

Onboarding at a glance

  1. Ask for UAN and earlier PF details
  2. Employee generates UAN on UMANG if new
  3. Register the member on the employer portal
  4. Include in the next ECR from date of joining
EmployerEmployee

Avoid common mistakes

Sources