Approve Employee KYC, Corrections and Joint Declarations

By Kusum · Reviewed by Harish, Labour Consultant, Delhi on 9 Nov 2026 · Updated 6 Nov 2026

Independent guide by India Customer Care. We are not EPFO. Use only the official EPFO portals and the UMANG app for your account, and never share your password or OTP with anyone.

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Approve requests
Sources

When employees add PAN details or request corrections, many requests wait for your digital approval on the employer portal. Bank accounts no longer need your approval: since April 2025 they are verified by the bank alone. Check the pending lists at least weekly: until you approve, the employee's withdrawals and transfers can't be settled automatically.

Approve requests

Employer portal: Member, KYC (or Joint Declaration) pending list
Check details against your records
Approve with DSC or e-sign, or reject with a reason
Forwarded or updated in the member's record

Check the name against your records and the employee's documents before approving PAN or a correction.
For date-of-birth or name changes, keep copies of the proof you relied on.
Reject with a clear reason so the employee can fix it.

Sources

PIB, 3 Apr 2025: EPFO removes employer approval for bank account seeding and the cheque image upload (Ministry of Labour and Employment).
EPFO employer portal, accessed 5 Nov 2026.
EPFO: official website (employer services).