ECR File Format and Validation Errors: Fixes for Employers
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Most ECR rejections come from a few causes: a UAN not linked to your establishment, wages above the ceiling without the right setting, EPS contribution for a non-EPS member, a name mismatch, or wrong totals. Fix the rows, re-validate and upload again, well before the 15th.
Errors and fixes
| Error type | Fix |
|---|---|
| UAN not found or not linked | Register the member against your establishment first |
| Member exited | Remove from the ECR, or correct the exit date if wrong |
| EPS wages above ceiling | Cap EPS wages at ₹25,000 (₹15,000 for periods before 17 Sep 2026) |
| EPS for non-EPS member | EPS wages 0; full employer share to EPF |
| Contribution doesn't match wages | Recalculate at 12%, 8.33% and the difference; round as the manual says |
| Name mismatch | Use the name as in the EPFO member record |
| File format | Follow the current layout in the ECR manual; no extra spaces or columns |
- Upload; read the error list
- Fix rows in payroll export
- Validation passes; TRRN issued